Losing someone you love is one of life’s hardest experiences, and planning a wake can feel overwhelming amidst the grief. It’s a time to honour their memory, gather with loved ones, and find comfort in shared stories. While the process may feel daunting, knowing where to start and what to consider can make it easier to create a heartfelt and meaningful day.
This guide offers thoughtful advice to help you organise a wake that reflects and celebrates your loved one’s life, with practical tips to support you every step of the way.
1. Choosing the Right Location
The right venue can provide a sense of calm and familiarity during a difficult time. Whether you prefer a peaceful setting surrounded by nature or a cosy, welcoming space, the location often sets the tone for the day.
Key considerations:
- Is the venue conveniently located for guests, with good transport links?
- Does it provide a sense of privacy and tranquillity?
- Are there options for both indoor and outdoor spaces to suit your needs?
Choosing a location that’s meaningful to you and your family can also add an extra layer of comfort, making guests feel more at ease as they come together to reflect and remember.
2. Capacity and Space Layout
It’s important to find a venue that can comfortably accommodate your guests without feeling crowded or impersonal. Think about how you want the day to flow – whether it’s an informal gathering with mingling and refreshments or a more structured event with a seated meal.
Key considerations:
- Does the venue have rooms that can be adapted for different group sizes?
- Is there space for memory tables, photo boards, or floral arrangements that reflect your loved one’s life?
- Does the layout allow for both quiet, reflective corners and communal spaces for sharing memories?
A venue that offers flexible options can help you create a space that feels both personal and fitting.
3. Catering Options
Food can provide comfort and connection during a wake, whether it’s a simple afternoon tea or a full meal. Thoughtful catering can make guests feel taken care of and create an atmosphere of warmth and generosity.
Key considerations:
- Are there menu options that cater to dietary needs and preferences?
- Can the menu be personalised to include a favourite dish or comforting food that holds sentimental value?
- Does the venue offer options for both informal and formal dining styles?
Including meaningful details, like your loved one’s favourite cake or a signature drink, can add a personal touch that help to bring smiles on a difficult day.
4. Compassionate Support and Service
Having a supportive team by your side can make all the difference. A compassionate events team will not only manage the logistics but also offer reassurance and guidance, helping to lift the emotional burden so you can focus on being truly present with your family and friends.
Key considerations:
- Does the venue provide an experienced coordinator to assist with planning?
- Is the team empathetic and respectful of your wishes and traditions?
- Do they handle sensitive moments with care and professionalism?
Knowing you have trusted people handling the details can bring peace of mind during an emotional time.
5. Accessibility and Accommodation
If some guests are travelling long distances, having accommodation nearby can make their experience easier. Accessibility is also key to ensuring all attendees feel comfortable and included.
Key considerations:
- Does the venue offer on-site accommodation or recommend nearby options?
- Is there convenient parking and access to public transport?
- Are there accessibility features for elderly or less mobile guests, such as ramps or lifts?
Providing thoughtful information about these details in advance can make guests feel supported and welcome.
6. Personal Touches and Atmosphere
Adding personal touches can make the wake a true celebration of your loved one’s life. These small details help to create a meaningful atmosphere for everyone attending.
Key considerations:
- Does the venue allow for decorations, photo displays, or memory boards?
- Can you incorporate music, readings, or a slideshow that reflects your loved one’s favourite moments?
- Is there space for a quiet corner where guests can reflect and share memories privately?
Personalising the space with meaningful items and mementos can make the event feel intimate and unique.
Why The Clarendon Hotel is a Trusted Choice for Wakes
After considering the key elements that create a meaningful wake, you may be looking for a venue that offers both warmth and professionalism. The Clarendon Hotel is dedicated to supporting you with care and flexibility during this emotional time. We provide:
- A peaceful location surrounded by nature: Set in Blackheath Village, our hotel provides a serene, scenic environment that feels calm and welcoming.
- Elegant and adaptable spaces: Whether you need a cosy room for close family or a spacious suite for a larger gathering, our event spaces can be tailored with personal touches to honour your loved one.
- Bespoke catering with thoughtful menus: Our chefs create comforting, customisable menus – from simple refreshments to full meals – to suit your preferences and dietary requirements.
- Compassionate, experienced team: Our Events Coordinators are here to ease the burden, guiding you through every detail with empathy and respect.
- Comfortable on-site accommodation: For guests who need to stay overnight, our well-appointed rooms provide a restful place to unwind.
Planning with Care
We understand that organising a wake is more than just planning an event – it’s about creating a heartfelt space for remembrance, connection, and celebration of a life well lived. If you’d like to visit The Clarendon Hotel or speak with our compassionate team, please contact us at 020 8318 4321 or email functions@clarendonhotel.com. Visits are by appointment to ensure we can dedicate time to understanding your needs and providing the support you require during this period.
We’re here to help you honour your loved one’s memory with care and support every step of the way.